Privacy Policy

1. Introduction

Weetrak ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our workforce management platform.

By using our service, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

We collect the following personal information:

• Account Information: Name, email address, company name, phone number
• Employee Data: Employee records, attendance data, salary information, leave requests
• Usage Data: Login times, feature usage, system interactions
• Payment Information: Billing details, payment method (processed securely by Flutterwave)

2.2 Technical Information

We automatically collect:

• Device Information: IP address, browser type, operating system
• Usage Analytics: Pages visited, time spent, click patterns
• Cookies: Session cookies, preference cookies, analytics cookies
• Location Data: Location-based data for attendance tracking and verification (with consent)

3. How We Use Your Information

We use your information to:

• Provide and maintain our workforce management services
• Process attendance tracking and payroll calculations
• Send important service updates and notifications
• Improve our platform and develop new features
• Provide customer support and respond to inquiries
• Ensure security and prevent fraud
• Comply with legal obligations

4. Data Sharing and Disclosure

We may share your information with:

• Service Providers: Payment processors (Flutterwave), cloud hosting providers, analytics tools
• Legal Requirements: When required by law or to protect our rights
• Business Transfers: In case of merger, acquisition, or sale of assets
• Consent: With your explicit consent for specific purposes

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Security

We implement appropriate security measures including:

• Encryption of data in transit and at rest
• Regular security audits and vulnerability assessments
• Access controls and authentication systems
• Employee training on data protection
• Incident response procedures

6. Data Retention

We retain your data for as long as your account is active or as needed to provide services. After account termination, we may retain data for:

• 30 days: Account data and user information
• 7 years: Financial records and transaction data
• Indefinitely: Anonymized analytics data

7. Your Rights (GDPR)

Under GDPR, you have the right to:

• Access: Request a copy of your personal data
• Rectification: Correct inaccurate or incomplete data
• Erasure: Request deletion of your data ("right to be forgotten")
• Portability: Receive your data in a structured, machine-readable format
• Restriction: Limit how we process your data
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent for processing (where applicable)

To exercise these rights, contact us at privacy@weetrak.org

8. Cookies and Tracking

We use cookies for:

• Essential Cookies: Login sessions, security, basic functionality
• Analytics Cookies: Understanding usage patterns and improving service
• Preference Cookies: Remembering your settings and preferences

You can control cookies through your browser settings. Disabling cookies may affect service functionality.

9. International Data Transfers

Your data may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

• Standard Contractual Clauses (SCCs)
• Adequacy decisions by relevant authorities
• Certification schemes and codes of conduct

10. Children's Privacy

Our service is not intended for children under 16. We do not knowingly collect personal information from children under 16. If you believe we have collected such information, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Email notification to your registered email address
• In-app notification
• Posting the updated policy on our website

12. Contact Information

If you have questions about this Privacy Policy or our data practices, contact us:

13. Supervisory Authority

If you are in the EU and believe we have not addressed your privacy concerns, you have the right to lodge a complaint with your local data protection authority.